Now is the time to start preparing yourself and your business for the new year.
Yes, I said it.
In her email last month, Cindy Bidar talked about how NOW is the time to start looking towards 2024.
Because, as Cindy says, the holidays are coming up and we tend to get ourselves wrapped up in preparation and celebrating and before you know it, BAM…it is the new year.
Cindy talks about how she is starting to plan out her 2024 now, and that is a good reminder for all of us to start preparing now.
Here are some tips to get you moving toward 2024.
1. Reflect on the Past Year
Take some time to look back on the past year and reflect on your accomplishments, challenges, and lessons learned.
Consider what worked well and what could have been improved.
It really is only by understanding where you’ve been that you can better determine where you want to go.
2. Identify Areas of Growth and Improvement
We are all constantly improving and growing.
As a business owner, it is important to identify the areas where we can continue to grow and improve, whether personally or professionally.
Assess your skills and knowledge in your field.
Seek opportunities for growth and improvement, such as courses, workshops, or conferences.
For example, last month I attended Tawnya Sutherland’s VAVS Summit and gained valuable tips, tricks and information from the spectacular line-up of speakers Tawnya always puts together.
Look for these opportunities in your field and invest in your own education!
Reflect on your personal life and relationships.
Identify areas where you can grow, whether it’s improving communication skills or fostering better self-care habits.
Health and Well-being
Evaluate your physical and mental health.
Take steps to improve your well-being, such as adopting healthier habits or seeking support from professionals.
3. Set SMART Goals for the New Year
SMART is an acronym for how best to set your goals.
Set clear and specific goals that define what you want to achieve.
Avoid vague or general statements.
Create goals that can be measured and tracked, so you can monitor your progress and make adjustments if needed.
Ensure your goals are realistic and attainable, considering your resources, time, and capabilities.
Make sure your goals align with your values, priorities, and aspirations.
They should be meaningful to you.
Set deadlines or timeframes for your goals to create a sense of urgency and help you stay focused.
If you follow this formula, you will find that your goals will be very clear and concise, making it easier for you to actually achieve them.
4. Create an Action Plan
It may sound simple, but how can you get where you are going without a plan?
I always think about taking a trip when setting my goals.
Can I get from home to where I want to go and back again without a defined route?
However, if I have a plan, I find that it just makes it easier to find my way there and back.
Here are some steps to help you create your plan of action.
Step 1: Define Your Objectives
Clearly state what you want to achieve with each goal.
Be specific and break them down into smaller tasks.
If I want to drive from the East coast to the West, I obviously am not just going to drive that in one shot.
I am going to have to make stops along the way.
Stops along the route=smaller tasks.
Step 2: Identify Actions and Resources
List the specific actions you need to take to reach your objectives.
Identify the resources you’ll need along the way.
I might determine where the best places are to stop between East and West coasts.
Rest stops, gasoline, etc.
And some type of guidance, whether an old-fashioned map or my GPS.
Step 3: Set Priorities and Deadlines
Arrange your tasks in order of importance and establish deadlines for each one.
This will help you stay organized and focused.
Unless you have unlimited time on your hands to travel from East to West, you will need to establish how long you will be gone.
Then determine when you need to be at each location as well as your destination before starting the return journey.
These 3 steps will help you, regardless of the goal, get you to where you want to end up.
5. Establish Accountability Measures
“Accountability is the glue that ties commitment to the result.”
– Bob Proctor
It is easy enough to set a goal.
It is not always so easy to hold yourself accountable, so you will want to find ways to track your progress and stay motivated.
Consider involving a trusted friend, mentor, or coach who can provide support, guidance, and hold you accountable to your goals.
6. Practice Self-Care
Make your well-being a priority.
Take care of your physical, emotional, and mental health.
Engage in activities that bring you joy, manage stress, and recharge your batteries.
Remember, you can’t pour from an empty cup.
7. Celebrate Successes Along the Way
Take time to celebrate the milestones and successes you achieve throughout the year.
Reward yourself for your hard work and progress made.
And share your wins with others.
Invite those who have supported you on your journey to celebrate your wins together.
Their encouragement and acknowledgment will fuel your motivation!
As we head toward the holidays and the end of the year, start preparing yourself for next year.
You will find that the holidays will be much more enjoyable when you are not thinking in the back of your mind about what you need to plan for next year while you are celebrating with friends and family.
Most small business owners today know that they need administrative help but are not sure whether they should hire an employee or a Freelance Admin.
Welcome back to the GinAdmin blog. My name is Gina Koran, and I will be your hostess today as we talk about the differences between hiring an employee and working with a Freelance Admin.
So grab your favorite beverage and enjoy…
You know you need help for your small business, but…
Would it be faster to do it yourself versus having to train someone to do the tasks?
Where do you even start?
And really… do you even have ENOUGH work to keep someone busy?
Most small business owners eventually get to this point – they KNOW they need help, but is it really worth it?
And how do they know whether they should hire an employee or a Freelance Admin for their small business…or even if they need either?
Employee or Freelancer Admin?
One of the questions I get asked a lot is “What is the difference between hiring an employee and working with a Virtual Assistant?”
Check out these differences:
A Freelancer or Virtual Assistant already has their own equipment; you must provide equipment for an employee.
Freelance Admins have their own office space; you will need to provide the space and furniture for an employee.
Freelancers provide their own insurance and retirement; you (if you are going to provide them) will need to find and (at least partially) pay for these benefits for an employee.
You only pay a Freelance Admin for tasks completed or for the time they worked to complete your tasks; with an employee, you’re going to pay them for the fixed number of hours you hire them for.
Freelancers do not waste time as they have other clients that they are supporting; employees tend to take restroom breaks, lunch breaks, checking social media, texting…all on YOUR time.
Most Freelance Admins have specialized skills and will pay for enhancing those skills themselves; with an employee, you are going to pay for those additional trainings through either actually paying for courses and/or the time it takes the employee to go through that training.
Another benefit of having a Freelancer is that they can provide extra support during your busy times, as well as while others are out of the office, on vacation, etc.
So, now that you know the difference, let’s take a look at how a Freelance Admin can help you and your small business.
A Freelance Admin can work as many or as little hours as you need them to.
You can also “purchase” a block of a Freelancers time for the work you need done.
One key is that finding an admin that is already familiar with your industry means less training time.
Simply show them how YOU like things done, and voila…training done.
Where do small business owners find Freelance Admins?
Today, there are SO many sites you can go to to find your perfect match.
My friend and mentor, Tawnya Sutherland over at VA Networking has a truly kick-butt Job Board where you can post your opening(s).
Tawnya also recently started a board for her massive network of VAs to list their skills, allowing business owners to search for that perfect VA!
I encourage you to head to VA Networking and see if Tawnya’s network has your match!
What can small business owners delegate to a Freelancer?
When you consider whether or not you have enough to keep someone busy, I suggest a quick test.
Take a look at your day today.
How much time are you spending…
Answering emails that ask the same questions every day.
Keeping tabs on similar businesses to see how you stack up.
Researching your industry’s standards and what’s new.
Writing a blog post to keep your clients updated on what’s going on with your small business.
Figuring out what to post on Social Media…
Then creating the wording…
And finding the perfect image.
Track your time for ONE day. One day of admin tasks.
Then figure out how much money you lose every day by focusing on those admin tasks versus your true money-making tasks.
I have a small business owner that hired me, well for many things, but one was to schedule his business’ social media posts each week.
This task takes me approximately two hours every Friday – just to schedule the posts.
That doesn’t include the additional time each week that I spend looking at his competitor’s websites and social media,
Coming up with new ideas for him to get new customers,
And creating new, exciting, eye-catching and scroll-stopping images and posts.
The literal HOURS I’ve saved him every week have allowed him to focus on expanding his marketing.
As well as other money-making areas that require his attention.
It has also allowed him to take some much-needed down-time with his family.
All because he knows he can rely on me to take care of those tasks each week.
Still not sure which, if either, is the right path for your small business?
Maybe you do not actually need an assistant yet?
You may just need to adjust a few things you are already doing to make them more efficient.
Just doing this alone may assist in saving time.
I would love to help you make the decision…
The decision on whether you should hire an employee or a Freelance Admin.
Head over to my contact page and let’s see if a Freelance Admin is the right fit for you!
As always, thanks for taking time to read my coffee-induced words.
And as a personal P.S., I want to thank those of you who have reached out and kept in touch with me about the “Life Happens” events going on here.
I appreciate all of you more than you can possibly imagine!
Until next time, my friends, stay happy, healthy and safe!
If you are like me, you struggle to keep up with everything and always feel like you are running behind. I have found some super helpful time management tips for you, my fellow busy small business owners!
Welcome to, or back to the GinAdmin Blog. My name is Gina Koran and I will be your host today as I share with you some of my coffee-induced thoughts and ideas.
So grab your mug…this is a good one!
Managing your time
There are only so many hours in any given day.
You cannot store it.
You cannot borrow more for later.
And depending on where you are in your life cycle, you may have other responsibilities as well.
Family, housework, yardwork, kids’ activities…maybe you’re even still working a 9 to 5, so your time is spread thin.
The good news?
You can decide what you spend your time on.
Naturally, you want to spend your time on things that add value to your life.
But life is so busy today, how can you possibly have time for those things that matter the most to you?
Luckily, there are loads of time management techniques that are tailor-made for busy people, especially small business owners!
Ideas that will help simplify how you work, ensuring that you get tasks done more efficiently and giving you more time for whatever you choose.
Now, obviously not all of these will work for you. But I hope that at least one gives you time back in your busy schedule!
1. Organize your small business time around your energy levels.
Your productivity levels are directly related to your energy levels, so schedule your hardest tasks for when your energy levels are at their highest.
Any low-value tasks that require little energy, such as responding to emails, can be scheduled for the times when your energy levels are lower.
I know that my most productive time is first thing. Well, first thing AFTER my first cup of coffee.
So any hard task I may have for the day, I do that first (after the coffee).
Plus, when you start the day off by completing your most important tasks, you will give yourself a boost of momentum and a real sense of accomplishment.
2. Prioritize tasks by days or times.
When every task is a priority, nothing is.
Maybe start by trying to do one task per day.
As you get more consistent and start getting that one thing done faster, you can try adding another task each day.
You can also use a calendar app like Google Calendar to track your daily activities.
I’ve talked before about my calendar – it looks like a kindergartner took their crayons to it.
All I have to do is glance at my calendar, and I know what task is next!
Make a plan for the day.
Before you go to bed, write a to-do list for the next day.
I know I’ve talked about this before as well. Before I head to bed each night, I make a list of my top 3 or 5 tasks that MUST be done tomorrow.
When you plan ahead, you are mentally preparing yourself for any challenges you may face.
This will also help to limit procrastination at the start of the day and ensure that you work faster and more efficiently.
3. Don’t try to do too much at once.
If you try to do too much, you will end up doing nothing well.
Instead, try focusing on one thing at a time.
This will help you stay organized and avoid getting overwhelmed.
I see a lot of small business owners struggle with basic administrative tasks that could very easily be outsourced to a Freelance Admin.
So, what if you could delegate those tasks so that you can focus on your small business’ goals and growth?
I’m Gina Koran, your host for today’s coffee-induced conversation about outsourcing those pesky administrative tasks so that you can focus on the important money-making areas to grow your small business!
Ready? Well, grab that cup of coffee and let’s dive in!
Being overwhelmed is a common reason that small business owners tend to experience resistance to acting on their goals.
It is hard to act when you have so much to do that you just don’t know where to start.
Am I right?
Even if many of the tasks you need to accomplish aren’t related to your goals, it is easy to get frustrated and even to give up.
If you are like most small business owners today, you have too much on your to-do list even without working on your goals.
You probably also have a hard time letting other people help you or saying no when you are overloaded, let alone outsourcing those tasks to a Freelance Admin!
It’s time to think about outsourcing administrative tasks to a Freelance Admin
Well, it is now time to get over that feeling so that you can reach your goals.
Now is the time to learn to delegate and outsource tasks to free up your time for what matters most (such as working on your goals).
Make a list of tasks you can outsource to a Freelance Admin
The first thing I suggest is to make a complete list of everything you currently have on your task list.
Next, go down the list and consider each task, one at a time.
Which tasks do you absolutely have to do yourself?
And be honest; I am certain you will find that some of them could be done by someone else.
Now, mark off every task that you have to do on your own.
What is left are the things that you can delegate or outsource.
I hear a BUT…
Now, I know that you are probably already coming up with some objections in your brain.
Outsourcing those tasks costs money, no one can do it as well as you can, etc.
If you spend money outsourcing tasks on your to-do list, you’re going to trade that money for time you could spend on other things, such as working on your goals.
As a small business owner, I think we can agree that that is a fair trade, right?
And as far as no one else being able to do the tasks…did you know that Freelance Admins have a wide range of skills.
Very likely, they can accomplish those tasks more quickly and efficiently, freeing you up to focus on other areas!
WHAT tasks can you outsource to a Freelance Admin?
I hear you asking “Sure, but exactly WHAT tasks can I or should I outsource to a Freelance Admin?”.
Well, that list is endless.
Pick a handful of tasks from that list you made that absolutely MUST be done, but that maybe you don’t like to do.
Or don’t WANT to do at all.
Or maybe things that you fall behind on because you are not 100% sure how to do them.
Seriously, look at the list of tasks you made that you do every day, that take up your time and that take your time away from your business.
Next, go down your list and start figuring out everything that you can delegate or outsource.
Trust me, there’s a Freelance Admin out there who loves to do those things that you don’t love to do!
You will soon begin to feel the relief that comes with having those pesky tasks taken off your plate.
And the great thing about this is that you can continue to grow the list of outsourced tasks as much as you can, or even want to!
That time you gain by outsourcing tasks to a Freelance Admin? You can now put that time to use working on your goals and dreams.
I’d be willing to bet that once you start to delegate, you won’t want to stop.
And you will quickly add more things other people can do to the list.
Then you will be able to devote even more of your time to your most important tasks.
What can YOU outsource to a Freelance Admin?
So, what is on your list?
I would love to hear what you’ve decided that you can outsource, so drop a comment below.
And if you’re not sure if outsourcing those tasks to a Freelance Admin is the right move for you, head on over to my contact page and hit me up!
I would love to go over your list with you over a virtual cup of coffee, and see what tasks I, or another Freelance Admin can take off your plate to make your job easier!
Until next time, my friends…stay healthy and happy!