Nail that Productivity Game: 5 Fun Hacks to Get Stuff Done When You’re Just Not Feeling It!

Nail that Productivity Game: 5 Fun Hacks to Get Stuff Done When You’re Just Not Feeling It!

  • See
  • Hear
  • Feel
  • Smell
Productivity hack to get stuff done: you're not a tree, get up and move!

Music is an excellent therapy to help maintain focus and stay productive. Choose music that enables you to focus on the task at hand.

Simplilearn
Set a timer or alarm to trick your brain into being more productive.
Increase your productivity by planning big rewards!
5 Ways to Tame the Social Media Content Creation Beast

5 Ways to Tame the Social Media Content Creation Beast

Social Media Content Creators help define your brand and are your biggest cheerleader!
5 Tips to tame the social media content creation beast.
  1. Content Creation on Autopilot.

2. Unlocking the Engagement Enigma.

3. Data-Driven Decisions, Not Guesswork.

4. Freeing Up Your Precious Time.

5. A Collaborative Dream Team.

Tame the social media chaos with a Content Creator.
7 Tips for Focusing on Achieving Your Business Goals This Year

7 Tips for Focusing on Achieving Your Business Goals This Year

Working from the beach. Oh yeah!
Clear your workspace to help you focus on achieving your business goals!
Embrace the challenges and changes to get you to achieving your goals.

Boost Your Small Business Productivity: Discover the Power of Outsourcing

Boost Your Small Business Productivity: Discover the Power of Outsourcing

As a small business owner, you know that time is money. And there never seems to be enough of either.

That’s where outsourcing can be a game-changer for your productivity and bottom line.

Imagine having someone to take care of those time-consuming social media tasks, like creating content and posting it.

By outsourcing these tasks to a Social Media VA, you free up precious hours in your day to focus on what you do best – growing your business.

But why choose a Social Media VA over hiring in-house?

Benefits of Outsourcing Social Media Tasks

Outsourcing social media tasks to a Social Media VA can bring numerous benefits to your small business.

Social Media VAs offer flexibility – you can hire them for specific projects or on an as-needed basis.

They allow you to delegate time-consuming tasks, reduce overhead costs, and access specialized skills.

They also bring a wealth of experience to the table, as many have worked with a variety of businesses and industries.

Plus, you don’t have to worry about the expenses associated with hiring and training a new employee!

Outsource to a Social Media VA and save time AND money!

Types of Social Media Tasks That Can Be Outsourced

There are countless tasks that you can pass on to a Social Media VA.

The best thing to do is sit down and figure out what tasks you currently complete yourself that if you had someone else do them would save you time!

Blogs

A Social Media VA can either write or help you write your blogs for your site.

SEO

A Social Media VA can make sure that your blog posts and your social media posts are optimized for search engine optimization.

Social Media Posts and Scheduling

You Social Media VA and write your posts AND schedule them, saving you HOURS!

How to Find and Hire a Social Media VA

Here are some tips for helping you interview and hire your Social Media VA.

Step 1: Define Your Needs

Determine the specific tasks and skills you require in a Social Media VA.

Step 2: Explore Platforms

Research reputable freelance platforms and browse profiles to find potential candidates.

Step 3: Evaluate Experience & Reviews

Check your candidate’s experience, reviews, and sample work to assess their suitability.

It’s a daunting task to think about hiring someone that you don’t physically meet.

However, a video interview will allow you to see the person and gauge their skills and whether they are a fit for your company.

Effective Communication and Collaboration with a Social Media VA

Because you don’t have a Social Media VA sitting right in your office to communicate at will with, it is very important to make sure that you have open communication lines with them.

Here are some thoughts on how you can avoid any confusion and ensure that you work well with your Freelance Admin.

Clear Communication

Establish open lines of communication, set expectations, and provide clear instructions for seamless collaboration.

Regular Check-Ins

Schedule regular check-ins to ensure progress, address any concerns, and provide feedback.

Collaboration Tools

Use collaboration tools like project management software or communication platforms to stay organized and facilitate collaboration.

Cost Considerations of Outsourcing Social Media Tasks

Outsourcing social media tasks can lead to significant cost savings.

You only pay for the specific services you require, eliminating the need for employee benefits, office space, and equipment expenses.

This cost-effective approach allows you to maximize your budget and allocate resources more efficiently.

Take your time back with a Social Media VA.

Outsourcing social media tasks to a Social Media VA offers numerous advantages for small businesses.

It allows you to focus on core business activities, save time and money, access specialized skills, and enhance overall efficiency.

By leveraging the expertise of a Social Media VA, you can propel your business towards growth and success.

So, if you’re ready to boost your small business productivity and take your time back, it’s time to discover the power of outsourcing to a Social Media VA!

Should your small business hire an employee or a Freelance Admin?  

Should your small business hire an employee or a Freelance Admin?  

Most small business owners today know that they need administrative help but are not sure whether they should hire an employee or a Freelance Admin.

Welcome back to the GinAdmin blog. My name is Gina Koran, and I will be your hostess today as we talk about the differences between hiring an employee and working with a Freelance Admin.

So grab your favorite beverage and enjoy…

You know you need help for your small business, but…

Would it be faster to do it yourself versus having to train someone to do the tasks?

Where do you even start?

And really… do you even have ENOUGH work to keep someone busy?

Most small business owners eventually get to this point – they KNOW they need help, but is it really worth it?

And how do they know whether they should hire an employee or a Freelance Admin for their small business…or even if they need either?

Employee or Freelancer Admin?

You need help, but not sure if you should hire an employee or a Freelance Admin?

One of the questions I get asked a lot is “What is the difference between hiring an employee and working with a Virtual Assistant?”

Check out these differences:

A Freelancer or Virtual Assistant already has their own equipment; you must provide equipment for an employee.

Freelance Admins have their own office space; you will need to provide the space and furniture for an employee.

Freelancers provide their own insurance and retirement; you (if you are going to provide them) will need to find and (at least partially) pay for these benefits for an employee.

You only pay a Freelance Admin for tasks completed or for the time they worked to complete your tasks; with an employee, you’re going to pay them for the fixed number of hours you hire them for.

Freelancers do not waste time as they have other clients that they are supporting; employees tend to take restroom breaks, lunch breaks, checking social media, texting…all on YOUR time.

Most Freelance Admins have specialized skills and will pay for enhancing those skills themselves; with an employee, you are going to pay for those additional trainings through either actually paying for courses and/or the time it takes the employee to go through that training.

Another benefit of having a Freelancer is that they can provide extra support during your busy times, as well as while others are out of the office, on vacation, etc.

So, now that you know the difference, let’s take a look at how a Freelance Admin can help you and your small business.

Time

A Freelance Admin can work as many or as little hours as you need them to.

You can also “purchase” a block of a Freelancers time for the work you need done.

One key is that finding an admin that is already familiar with your industry means less training time.

Simply show them how YOU like things done, and voila…training done.

Where do small business owners find Freelance Admins?

Today, there are SO many sites you can go to to find your perfect match.

My friend and mentor, Tawnya Sutherland over at VA Networking has a truly kick-butt Job Board where you can post your opening(s).

Tawnya also recently started a board for her massive network of VAs to list their skills, allowing business owners to search for that perfect VA!

I encourage you to head to VA Networking and see if Tawnya’s network has your match!

What can small business owners delegate to a Freelancer?

When you consider whether or not you have enough to keep someone busy, I suggest a quick test.

Take a look at your day today.

How much time are you spending…

Answering emails that ask the same questions every day.

Keeping tabs on similar businesses to see how you stack up.

Researching your industry’s standards and what’s new.

Determine the tasks you can delegate when your small business hires a Freelance Admin.

Writing a blog post to keep your clients updated on what’s going on with your small business.

Figuring out what to post on Social Media…

Then creating the wording…

And finding the perfect image.

Track your time for ONE day. One day of admin tasks.

Then figure out how much money you lose every day by focusing on those admin tasks versus your true money-making tasks.

I have a small business owner that hired me, well for many things, but one was to schedule his business’ social media posts each week.

This task takes me approximately two hours every Friday – just to schedule the posts.

That doesn’t include the additional time each week that I spend looking at his competitor’s websites and social media,

Coming up with new ideas for him to get new customers,

And creating new, exciting, eye-catching and scroll-stopping images and posts.

The literal HOURS I’ve saved him every week have allowed him to focus on expanding his marketing.

As well as other money-making areas that require his attention.

It has also allowed him to take some much-needed down-time with his family.

All because he knows he can rely on me to take care of those tasks each week.

Still not sure which, if either, is the right path for your small business? 

Maybe you do not actually need an assistant yet? 

You may just need to adjust a few things you are already doing to make them more efficient. 

Just doing this alone may assist in saving time.   

I would love to help you make the decision…

I can help you decide IF your small business should hire an employee or a Freelance Admin!
I can help you decide IF your small business should hire an employee or a Freelance Admin!

The decision on whether you should hire an employee or a Freelance Admin.

Head over to my contact page and let’s see if a Freelance Admin is the right fit for you!

As always, thanks for taking time to read my coffee-induced words.

And as a personal P.S., I want to thank those of you who have reached out and kept in touch with me about the “Life Happens” events going on here.

I appreciate all of you more than you can possibly imagine!

Until next time, my friends, stay happy, healthy and safe!